Assessment Data Troublesooting in a Custom Report

If you do not see your desired assessment when you are picking data columns for your custom report, please review the following to find a solution.

Possibility: There Is No Student Data

Does at least one of your students (e.g., a student in your class or a student whose record you have access to in DnA) have data for the assessment? In other words, has at least one of your students had his or her assessment answer sheet scanned (for the assessment you want to add to your custom report), or has at least one of your students had response data inputted or uploaded (for the assessment you want to add to your custom report)?

Only assessments that have data are available to add to your custom report. Thus, as soon as a student's answer sheet is scanned/saved, the assessment will automatically become available as an option to add to your custom report. This helps to prevent your list of available data options from becoming too cluttered (by assessments you do not use).

Possibility: You Do Not Have Access to the Assessment

If the assessment has not been shared with you, then you will not be able to add it to your custom report. This helps to prevent your list of available data options from becoming too cluttered (by assessments you do not need). The following steps will allow you to check:

If you do have access to the assessment (i.e., if you created it or if it has been shared with you), you will see it listed here. See the "Filter Assessment List (to More Easily Find What You Are Looking For)" lesson for more details on locating an assessment.

Possibility: You Are Not Logged On in the Manner the Assessment Was Shared

Possibility: You Are Not Logged On in the Manner the Assessment Was Shared

Any assessment that 1) has data in it and 2) can be accessed by you should automatically appear as an assessment you can add to a custom report. However, how you are logged in impacts what you can or cannot see. For example, if an assessment is shared with a site, and thus users at that site can administer the assessment, it will appear in their custom report builder when they are logged on under that site. If they are logged on under something else, like District Office (which means the District Office as a site as opposed to all sites), they will not be able to view the assessment in the custom report builder unless the assessment has been shared in another way (e.g. with the users name or with the users role), as well.

Fortunately, the author of any assessment is always identified (as shown in the Author column, above, which can be reached via the above set of steps), so any user hoping to gain access under more than one site will always know who to contact to ask for it to be shared accordingly.

Possibility: You Are Not in the Right Spot to Select a Column of Data

If you have not already, click on the Add Columns tab.

You should see your available assessments at the bottom of your screen. If you do not, please continue reading.

Possibility: You Need to Scroll

Possibility: You Need to Scroll

Are you sure you are viewing the bottom of your list? You might need to scroll (by pulling down the scroll bar on the right side of your screen) to reach the bottom of your list, especially if you have a particularly long list.

Next Steps

Next Steps

If you have considered all of these scenarios but are still experiencing difficulties adding your assessment to a custom report, contact help@illuminateEd.com and we will be happy to assist you.