Assessment Data Troublesooting in a Custom Report
If you do not see your desired assessment when you are picking data columns for your custom report, please review the following to find a solution.
Possibility: There Is No Student Data
Does at least one of your students (e.g., a student in your class or a student whose record you have access to in DnA) have data for the assessment? In other words, has at least one of your students had his or her assessment answer sheet scanned (for the assessment you want to add to your custom report), or has at least one of your students had response data inputted or uploaded (for the assessment you want to add to your custom report)?
Only assessments that have data are available to add to your custom report. Thus, as soon as a student's answer sheet is scanned/saved, the assessment will automatically become available as an option to add to your custom report. This helps to prevent your list of available data options from becoming too cluttered (by assessments you do not use).
Possibility: You Do Not Have Access to the Assessment
If the assessment has not been shared with you, then you will not be able to add it to your custom report. This helps to prevent your list of available data options from becoming too cluttered (by assessments you do not need). The following steps will allow you to check:
Possibility: You Are Not Logged On in the Manner the Assessment Was Shared
Any assessment that 1) has data in it and 2) can be accessed by you should automatically appear as an assessment you can add to a custom report. However, how you are logged in impacts what you can or cannot see. For example, if an assessment is shared with a site, and thus users at that site can administer the assessment, it will appear in their custom report builder when they are logged on under that site. If they are logged on under something else, like District Office (which means the District Office as a site as opposed to all sites), they will not be able to view the assessment in the custom report builder unless the assessment has been shared in another way (e.g. with the users name or with the users role), as well.
Fortunately, the author of any assessment is always identified (as shown in the Author column, above, which can be reached via the above set of steps), so any user hoping to gain access under more than one site will always know who to contact to ask for it to be shared accordingly.
Possibility: You Are Not in the Right Spot to Select a Column of Data
If you have not already, click on the Add Columns tab.