Create, Modify, and Delete an Assignment

This lesson will show you how to create a new assignment (e.g., homework, quiz, test, exam, participation score, etc.) in the Illuminate Gradebook.

Where to start

Where to start

1. Click Gradebooks tab.  

2. Select My Gradebook.

3. Click on any of your Gradebook classes.

From the Assignments tab

From the Assignments tab

3. Click Assignments and then select Add Assignment.

From Spreadsheet View

From Spreadsheet View

3. Click Create Assignment when in Spreadsheet view.

Create an Assignment- Points Based Gradebook

Create an Assignment- Points Based Gradebook

The red asterisks (*) next to fields indicate that those fields must all be populated in order to proceed. All other options are optional. All, however, are explained below:

1. Short Name refers to the name of your assignment, but since it will also serve as a column header in your gradebook spreadsheet, you do not want this to be very long.

2. Add a Description if it will help you, students, and/or parents better understand the nature of the assignment (e.g., what it pertains to, a particular resource that must accompany it, etc.).

3. Tags- Think of tags as labels that you can give assignments so you can do all kinds of reporting (i.e. to see how students are doing on "literature + peer review + essays"). They make it easy for you to organize and manage your assignments. Your can add multiple tags to the same assignment. Keep in mind, tags do not impact the students' overall grades. If the Tags box is not showing, it means you have not yet set up any tags. See the "Create, Modify and Delete Categories/Tags" lesson for details on how you can easily create tags.

4. Adding a Category will help you, parents, and students distinguish between different assignment types (e.g., homework vs. quiz vs. exam, etc.) in your gradebook. If the Category drop-down menu is not showing, it means you have not yet set up any categories. See the "Create, Modify and Delete Categories" lesson for details on how you can easily create categories.

5. Assign Date refers to when you told students about the assignment, which might be different than the date the assignment is due. It will default to the current date, but you may change it by clicking on the calendar icon (an arrow is pointing to this in the image above), navigating to the preferred date, and clicking on that date.

6. Add a Due Date if the date is assigned and due on different dates (e.g., you assigned it 10/5/11, but it is due 10/7/11). Due Date refers to the date by which students must turn in the assignment. If you leave this blank, it will default to the same date entered as the Assign Date. You may enter or change this date by clicking on the calendar icon (an arrow is pointing to this in the image above), navigating to the preferred date, and clicking on that date. NOTE: An assignment that is not due yet will show up as gray in your gradebook Spreadsheet view.

7. Assessment allows you to link this assignment directly to an assessment you have already given. If this option is chosen you will see some different options display (see below).

8. Possible Points answers this question: How much is this assignment "worth" in your gradebook? In many cases points this is the same as the score, but points can serve to scale an assignment. For a student, the total points earned on an assignment is calculated by: (Student Score / Maximum Score ) * Points. See the "Understand How Points, Scores, and Percentages Work" lesson for more information.

9. Possible Score answers this question: What is the maximum score a student can receive for the assignment? This typically represents the number of questions on a test, or the maximum score that a teacher will apply towards an assignment. During grading, score is the highest value a student could receive on an assignment based on his or her performance. If no score is entered, the points value will also function as the score. See the "Understand How Points, Scores, and Percentages Work" lesson for more information.

10. Is Extra Credit should be set to No in cases where all or most students are expected to complete the assignment (note you may still excuse individual students from the assignment), and should be set to Yes if you want any earned points to impact students' grades without students being penalized if they didn't complete the assignment or didn't earn many points.

Note: If you have a Default Scoresheet View option selected besides Points, you will not be able to input in points for students for an assignment marked 'Yes' for Is Extra Credit. You can change the Default Scoresheet View option back to 'Points' by going to the section marked Others in the Preferences tab of your gradebook.

11. Is Active should be set to No in cases where you want the assignment to appear in your gradebook so you may begin entering scores, but you do not yet want the assignment to impact students' grades or appear on any reports (this is great for cases where you've started grading an assignment but aren't done yet). It should be set to Yes in cases where you are ready for students to be responsible for the assignment (meaning it will impact their grades and will appear on related reports you generate).

12. Sections- What class section/group of students this assignment will apply to.

13. Filter Report Cards- This option filters what RC's are available in the link RC's field they will display only those in the selected Grading Period.

14. Link to Report Card- This option shows RC fields that are selected/customized by your district, and these are any standards and/or categories the district selects to appear as fields on your report card. This feature will allow you to align any assignment to the standards that will appear on report cards. It is by linking your assignments to these that your gradebook will automatically populate your report card (in other words, only assignments linked to standards using the standards drop-down menu will have an impact on students' report cards if the report cards are standards-based). If you would like to link this assignment to Standards in Report Card Areas, click the box to populate a dropdown menu of Report Card Areas OR start typing the area/standard name. Click on the name of any to link.

15. Also Save This To allows you to apply the assignment to other gradebooks, too (so you don't have to recreate the assignment in cases where more than one class has the same one). If you need to select more than one assignment, simply hold down the Ctrl key on your PC keyboard (or Command key on your Mac keyboard) to click multiple selections, or hold down the Shift key on your PC or Mac keyboard to select all options listed between (and including) the 2 options you click.

16. Link Standards- This allows you to link assignments to standards, however, these will not populate any Report Card areas, just can be used for the Gradebook Standards Report.

17. Click Attach File if you want to attach a file (e.g., a pdf or Word doc of the actual assignment, etc.) to your assignment.

18. When finished, click Save or Save and Add Another Assignment depending on whether or not this is the last assignment you want to add at this point in time (you may easily return to add more assignments later).

If linking to an Assessment

If linking to an Assessment

Note that once an Assessment is chosen, some new options populate:

What do you want to link? Overall score, etc.

Display Points or Performance Bands? Would you like to show this assignment in points or in performance bands. (If the assessment performance bands are different from the performance bands you use in your Gradebook, this option will not work.)

Possible Points/Score are automatically populated by the assessment information.

Create an Assignment- Standards Based Gradebook

Create an Assignment- Standards Based Gradebook

The red asterisks (*) next to fields indicate that those fields must all be populated in order to proceed. All other options are optional. All, however, are explained below:

1. Short Name refers to the name of your assignment, but since it will also serve as a column header in your gradebook spreadsheet, you do not want this to be very long.

2. Add a Description if it will help you, students, and/or parents better understand the nature of the assignment (e.g., what it pertains to, a particular resource that must accompany it, etc.).

3. Assign Date refers to when you told students about the assignment, which might be different than the date the assignment is due. It will default to the current date, but you may change it by clicking on the calendar icon (an arrow is pointing to this in the image above), navigating to the preferred date, and clicking on that date.

4. Add a Due Date if the date is assigned and due on different dates (e.g., you assigned it 10/5/11, but it is due 10/7/11). Due Date refers to the date by which students must turn in the assignment. If you leave this blank, it will default to the same date entered as the Assign Date. You may enter or change this date by clicking on the calendar icon (an arrow is pointing to this in the image above), navigating to the preferred date, and clicking on that date. NOTE: An assignment that is not due yet will show up as gray in your gradebook Spreadsheet view.

5. Add Standard- This allows you to link assignments to standards. Use the filters to select your standard set and then the select standard dropdown to chose your specific standard for this assignment.  NOTE: If you link the wrong standard and need to change/delete it, just select the correct standard and it will replace the old one with the new one.

6. Also Save This To allows you to apply the assignment to other gradebooks, too (so you don't have to recreate the assignment in cases where more than one class has the same one). If you need to select more than one assignment, simply hold down the Ctrl key on your PC keyboard (or Command key on your Mac keyboard) to click multiple selections, or hold down the Shift key on your PC or Mac keyboard to select all options listed between (and including) the 2 options you click.

7. Click Attach File if you want to attach a file (e.g., a pdf or Word doc of the actual assignment, etc.) to your assignment.

8. When finished, click Save or Save and Add Another Assignment depending on whether or not this is the last assignment you want to add at this point in time (you may easily return to add more assignments later).

Unlinking Report Card Areas

To unlink RC areas, from you assignment list under Manage Assignments, click on RC & Standards Links, then click on Add/Edit Report Card Links.

Once on the Edit assignment page, find the section labelled 'Linked Standards' and click on the red circle icon to Unlink RC areas. Once clicked you will receive a message at the top of the page stating, "Successfully removed Report Card field link."

NOTE: In the Standards Based Gradebook, there is not an "unlink" option if you need to delete the standard. If you link the wrong standard and need to change/delete it, just select the correct standard and it will replace the old one with the new one.

Mass Linking Assignments to RC Areas/Standards

Follow the same steps under 'Where to Start', this will take you to an assignment list except click Manage Assignments not Add Assignments...You will be taken to the same screen seen in the previous steps. To link multiple assignments to RC areas:

1. Select the checkbox on the right side of your screen for the assignments you would like to link.

2. The Actions dropdown menu will display "Link Assignments to Report Card" (You may also select Delete here.). Use the dropdown menu next to Actions to select which RC areas you want to link the assignment(s) to.

3. Click Submit.

Once you have selected Submit, you will receive the green confirmation "Your assignments have successfully been linked to Report Card areas." at the top of your page.

Edit Assignments

Edit Assignments

Follow the same steps under 'Where to Start', this will take you to an assignment list. Click the name of the assignment you wish to edit. You will be taken to the same screen seen in the previous step. If you want to delete an assignment, click on the checkbox on the right side of the screen, then select 'Delete' from the dropdown menu at the bottom and click Submit.

You can also delete the assignment from the Spreadsheet View page by hovering over the assignment name.

Next Steps

Next Steps

You might want to explore and view other lessons within the "Gradebook" manual. For example, the "Enter Grades" lesson shows you how to enter scores, points, or percentages for the assignment you just created.

For additional resources on Gradebooks- See Illuminate U's lesson: U200 Getting Started with Gradebook