Print Multiple Answer Sheets per Page that You Customize Yourself (Advanced)
This lesson will walk you through one method of customizing your answer sheet.
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Warning: When customizing answer sheets, there is a risk of changing the size, aspect ratio, or image quality of an answer sheet. These answer sheets have been carefully calibrated to work with GradeCam and any changes can render the sheet unreadable by the program. Any customized sheet must be tested thoroughly before students use the answer sheet. While users can customize answer sheets, our support team may not be able to assist with issue arising from this process.
Customize at your own risk!
Where to Start
Indicate Number of Questions
Keep in mind that you can use an answer sheet with extra spaces for a shorter test (for example, you could print answer sheets for 30 question tests and use them for tests with only 28 questions - Illuminate will simply ignore any extra question numbers when you scan, based on the number of questions on your answer key). Since the steps you are doing now can take approximately 10-15 minutes per page, you might want to create documents that you can use for many tests to save you time in the future.
1. Enter the Number of Questions you would like to appear on each student's answer sheet. You might want to look at the samples (via links at the top of this lesson) for an indication of how many sheets will fit on one page. Keep in mind that this number will rely on how many digits your GradeCam ID numbers contain (e.g., districts with 9 digits cannot fit as many answer sheets on a page as districts opting to use 4 digit GradeCam ID numbers). Optional- Add Student Name Line/Additional Notes.
2. Click Generate to see an answer sheet image.
Option 1: Traditional Cut and Paste
You now have two options: traditional (hard copy) cut and paste, or making the sheets on your computer.
If you plan to use scissors and tape or glue to create your sheets (that can then be photocopied to use again and again), simply:
1. Click Print. Print as many copies as you need.
2. Cut out the boxes (making sure that you do not cut into the boxes' black outlines).
3. Arrange and affix the boxes on another sheet of paper, and you are done. You may even add other images and/or words to the sheets, as long as you do not get these inside the scanning boxes.
Option 2: Computer Cut and Paste
If you plan to keep using your computer to create your sheets (that can then be printed to use again and again), simply follow the remaining steps:
1. Now that you see one answer sheet on your screen, be sure that the image is clear (like the above image). If it is not, try increasing the size of your screen. For example, on a PC you can press the "Ctrl" button and the "+" (plus) button simultaneously on your keyboard to increase the screen size (just hit Ctrl and "-" when you want to shrink it again). On a Mac you can do the same thing, only use the Command key rather than a Ctrl key.
2. Be sure the box's entire black outline is visible on your screen. Scroll up and down (or resize your screen) if necessary so that it fits.
3. Next, capture a screen shot of the image. On a PC keyboard, simply press Ctrl and Shift and Prnt Scrn (usually in the upper-right corner of your keyboard) simultaneously. On a Mac keyboard, simply press Command and Shift and 3 simultaneously (this will add a screen shot file to your computer Desktop); or press Command and Shift and 4 simultaneously on a Mac keyboard, then hold the left click on your mouse down and drag to select the area you want (this will also add a screen shot file to your computer Desktop, but only of the area you selected).
Do not print to PDF and do not try to then capture a screen shot from the PDF. Remember: if your entire answer sheet is not showing on your screen, simply press change your screen size: on a PC you can press the "Ctrl" button and the "+" (plus) button simultaneously on your keyboard to increase the screen size (just hit Ctrl and "-" when you want to shrink it again), and on a Mac you can do the same thing, only use the Command key rather than a Ctrl key.
1. Open up Microsoft Word (or use another program you know will allow you to manipulate images). We will use Word 2007 for the remaining instructions, so please note that the version of Word you use could slightly alter the look of your screen (and thus the location and navigation for "clicking" and more).
2. Click the round Office button (very upper-left corner of your screen) and select New to create a new answer document (or press Ctrl and N simultaneously on a PC keyboard as a shortcut, or do the same thing on a Mac but use the Command key rather than a Ctrl key).
3. Click on the image of your new document (anywhere inside the page). Nothing will happen; this merely sets you up for the next step.
4. If you are using a PC, click Paste from your Home tab and then select Paste (or press Ctrl and V simultaneously on your PC keyboard as a shortcut) to paste the answer document image that you copied earlier. If you are using a Mac, either drag the image file (that you saved to your Desktop earlier) onto the page, or click Insert from your Home tab (circled in the image above in purple) and then navigate to find the Desktop file and consent to insert it into your document.
1. Click Crop.
2. Hover over one of the short black lines that now surrounds your image, click to "grab" one line at a time and (while still holding down your left mouse click) move the lines inward to crop off parts of the screen shot you don't want. Be sure that you don't remove any portion of the box's black outline. Repeat this with all sides of the image as necessary.
3. Click Text Wrapping and select In Front of Text. Notice that you are now able to move your image around the page.
4. Click the Size menu, find the Scale area of the window that appears, and change the height to 100% (this should cause the width to change to 100% as well, because Lock aspect ratio should remain checked), then click OK. This will cause your image to resize to the same size as it would ordinarily print.
5. Now click on your answer document that you want to copy (to repeat elsewhere on the page). From your Home tab, click Copy (or press Ctrl and C simultaneously on your PC keyboard as a shortcut, or do the same thing on a Mac but use the Command key rather than a Ctrl key).
6. Now click anywhere on your page; from your Home tab, click Paste and then select Paste (or press Ctrl and V simultaneously on your PC keyboard as a shortcut, or do the same thing on a Mac but use the Command key rather than a Ctrl key) to paste the answer document image that you copied earlier.
7. Continue to paste as many answer document images as you need and drag them to place them anywhere on the page. You can fit as many answer sheets as you want (as long as they don't overlap and aren't resized above or below 100% in scale).
8. When you are finished, click the round Office button (very upper-left corner of your screen) and select Save to save your document for future use (or press Ctrl and S simultaneously on a PC keyboard as a shortcut, or do the same thing on a Mac but use the Command key rather than a Ctrl key).
IMPORTANT: Test scan what you create before using it with students and/or before creating others to be sure the size (and other aspects) is appropriate.
If you saved your document, you can open the file and print from it anytime you want to give another quiz, as long as the quiz doesn't have more question numbers.
Warning: When customizing answer sheets, there is a risk changing the size, aspect ratio, or image quality of an answer sheet. These answer sheets have been carefully calibrated to work with GradeCam. Any customized sheet must be tested before live use.
Customize at your own risk!