Scanning Implementation Setup

This document is intended for new Districts implementing GradeCam for scanning.

This help document will guide you through the initial setup and necessary requirements, while provided helpful tips on ensuring successful scanning for teachers and users.

Did YOU plan before you scanned?

Making GradeCam Successful For Your Teachers

Making GradeCam Successful For Your Teachers

GradeCam is an easy to use, powerful feedback tool for teachers. It is designed to work with a camera right from a teacher’s desk. We strongly recommend and encourage every computer that is going to use GradeCam to be tested. Districts who test teacher’s hardware before scanning are successful.

Since GradeCam is putting a video image in a web browser, newer machines with faster processors, more memory, and new browsers will scan much faster than older machines with older browsers, slow processors, and limited memory (RAM).

System Requirements

System Requirements

Depicted above are the recommended and minimum system requirements necessary to use GradeCam. While computers that fall into the minimum system requirements will work, users will experience longer scan times, increased camera sensitivity to environmental factors (lighting, camera focus, etc.), and will push their computer's processing power.

When possible, update! Updating will improve the overall GradeCam experience for all users involved.

 

Notes on GradeCam Compatibility:

We strongly recommend thoroughly testing every computer that will use GradeCam for scanning assessments. Districts who have tested all of their hardware before scanning have been successful implementing Illuminate and GradeCam for scanning in their district.  Since GradeCam is putting a video image in a web browser, the newer computers with faster processors, more memory, and new browsers will scan much faster than older computers with older browsers, slow processors, and limited memory.

Mac OS X 10.4 (Tiger) and GradeCam:

GradeCam currently works with Mac OS X 10.4, but with a much older version of the GradeCam plugin. We strongly recommend upgrading to 10.5 for PPC computers and 10.6+ for Intel computers.

District Preparation Checklist

District Preparation Checklist

When preparing to implement GradeCam, it is necessary to make sure that a plan has been created at the District level to ensure a successful execution of the GradeCam rollout.

Consider the following checklist:

  • Who will install the plugin on each teacher’s computer?
  • Do you plan to mass install the plugin?
  • Is the most current browser installed on each computer?
  • Who will test teachers scanning setup before scanning a live assessment?
  • What environmental issues (lighting, glare, camera setup, etc) will impact your teachers?
  • How will teachers get trained? What is the training plan?
  • This is a technology rollout. How will the IT team be involved?
  • Do you plan to purchase cameras? Which camera is the best solution for your staff?
  • What can be learned from other tech implementations? What worked, what was problematic?
  • Become a GradeCam expert. How does scanning work? What are the potential issues teachers will experience? Who is the district GradeCam expert(s)?
  • When do you expect to begin scanning? Have you given enough time to prep for scanning?

Site Preparation Checklist

Site Preparation Checklist

In addition to a District GradeCam rollout plan, it is important to make sure that a plan has been created at the site level as well.

Consider the following checklist:

  • Who will install the plugin on each teacher’s computer?
  • Is the most current browser installed on each computer?
  • Do you have a tech at each site? How will they ensure teacher’s can scan?
  • What environmental issues (lighting, glare, camera setup, etc) will impact your teachers?
  • Who will be your site expert to assist teachers when their hardware has issues?
  • Where are the backup scan stations (clean, dedicated computer and good camera) so teachers have a place to scan if their setup has an issue?

Teacher Preparation Checklist

Teacher Preparation Checklist

Equally as important as having a District and Site plan is the Teacher plan; well prepared teachers are the key to a successful GradeCam Implementation.

Consider the following checklist:

  • Have teachers tested their setup before scanning a live assessment?
  • Does your camera, computer and browser work well?
  • Is the most current browser installed on each computer?
  • Can you scan quickly and reliably?
  • What environmental issues (lighting, glare, camera setup, etc) will impact scanning?
  • Do not experiment with sheet design on live assessments. Think: Test first, give tests later.

Next Step

We have extensive help documentation, for example, to mass install the plugin, print answer sheets, troubleshoot scanning issues, scan using a scanner and much more. Please check these lessons out (Click Here).

As you are developing your GradeCam plans, please consult closely with your Implementation Manager.